Google has unveiled a new blog series with tips, tricks, and suggestions for prompts to get the most out of Gemini for Google Workspace. This blog intends to help working professionals write, organize, visualize, accelerate workflows, have richer meetings, and much more, all while using your favourite apps like Gmail, Docs, Sheets, Meet, Slides, and soon, Google Vids.
As per the blog, “To realize the full benefits of generative AI, you need to write effective prompts. But what exactly is a prompt? You can think of it as a conversation starter with your AI-powered assistant.”
Read this article to explore the use of prompts for effective results. Even though the series is intended to help working professionals navigate Google’s AI assistant in Workspace, you can apply the advice to almost any AI chatbot.
What Is A Prompt?
A prompt is a piece of natural language text that outlines the assignment for an artificial intelligence system to complete. A text-to-text language model can be prompted with a question like ‘what is Fermat’s little theorem?’, a directive like ‘write a poem about leaves falling,’ or a more comprehensive statement that includes background information, guidelines, and previous conversations.
According to Google Workspace’s recent blog, there are four main areas to consider when writing an effective prompt. You don’t need to use all four, but using a few will help.
When crafting prompts, aim to include the following:
| Persona | Who is asking for the information? |
| Task | What do you need Gemini for Workspace to do for you? |
| Context | Any additional information Gemini could use to generate a more specific response. |
| Format | How do you want Gemini to format its output (in bullet points, images in a specific style, etc.)? |
Although the above information was provided for Google Workspace, it can help formulate AI prompts for all existing AI chatbots, including ChatGPT, Copilot, etc. An effective prompt should focus on details, and the tips above will get you accurate results.
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Let’s try how the idea for the effective prompt works on all existing generative AI platforms:
ChatGPT
Prompt
| In summer’s sun, the holidays begin,No more schoolbooks, now it’s time to play and grin.With friends in tow, we roam the fields so wide,Adventure beckons, with secrets to confide.We splash in pools and build castles in the sand,Ice cream cones melting in our hand.From dawn till dusk, we laugh and shout with glee,Exploring woods, climbing trees, feeling so free.Picnics in the park with sandwiches and juice,Chasing butterflies, no time for a truce.Bike rides and roller skates, a whirlwind of fun,Underneath the blazing sky, our summer has begun.But as the days slip by, the sun starts to wane,Our summer dreams must yield to autumn’s reign.Yet memories of these days will forever stay,In our hearts, where summer’s joy will never fade away. |
Copilot
Prompt
| Title: “Sunset Serenade”In the quaint coastal town of Seabreeze, 17-year-old Lily discovers an old, weathered journal hidden in the attic of her family’s beach house. The journal belongs to Noah, a boy who lived there decades ago. As Lily reads Noah’s heartfelt entries, she becomes captivated by his poetic words and the love story that unfolds.Noah, an aspiring musician, fell in love with Emily, the free-spirited daughter of the local lighthouse keeper. Their romance blossomed against the backdrop of crashing waves, secret rendezvous, and stolen kisses. But their love faced challenges—Noah’s dream of leaving Seabreeze clashed with Emily’s loyalty to her family’s legacy.As Lily delves deeper into Noah’s past, she uncovers hidden truths, long-lost melodies, and a connection that transcends time. With the help of her best friend, Alex, Lily sets out to unravel the mystery behind Noah and Emily’s love story. Along the way, she discovers her own feelings for Alex, blurring the lines between friendship and something more. |
Gemini
Prompt
| Subject: Finding Balance: Prioritizing Time Management and Mental WellbeingDear Employees,As the Human Resources department, we understand the importance of maintaining a healthy work-life balance. Striking this balance can be challenging, but it’s crucial for both your productivity and overall well-being.Here are three key points to remember:Prioritize and Delegate: We all have limited hours in a day. Set clear goals and prioritize tasks based on importance and urgency. Don’t be afraid to delegate when possible – a strong team thrives on collaboration.Schedule Self-Care: Taking care of yourself isn’t a luxury, it’s a necessity. Block out time in your calendar for activities that reduce stress and recharge your batteries. This could include exercise, spending time in nature, or simply taking a quiet break.Disconnect to Reconnect: The constant ping of technology can be overwhelming. Establish boundaries – set work hours and turn off notifications outside of those times. This allows you to truly disconnect, relax, and come back to work feeling refreshed.We encourage you to explore the resources available through our Employee Assistance Program (EAP) which offers confidential support for managing stress, work-life balance, and overall mental health.Remember, a happy and healthy employee is a productive employee. Let’s all work together to create a supportive and balanced work environment.Sincerely,[Your Name] President, Human Resources |
Generative AI and all of its possibilities are exciting. However, the responses and results completely depend on the prompts and inputs. But it seems the art of prompting is not that easy, so download the Prompting Guide 101 Ebook and get started.
